Currently, SME businesses always
receive cash or cheques for their selling products, but don’t always record those
cash or cheques onto the cash book the same day. Vice versa, they pay cash or
cheques for their buying materials and expenses, but do not record those the
same day either. As a result, they have not yet used the cash book effectively. Most
reasons are having no time to do it. Actually, faster booking we do, more time we
have. Our memories are still fresh to do the quick & good jobs.
Generally speaking, most of them have already had the
form for the receipt & paying so just use it. However, I recommended using
the paper sheet (cash sheet) with the running date and number, for recording a
transaction of selling or buying. One transaction comprises of cash or cheques
& the other official documents: tax invoice, delivery bill, receipt and so
on. To have the link, we use the facing sheet with the running number as the cover
of the documents of each transaction. This cover called “receipt or paying
voucher”, will enable us to do less booking on the cash sheet because it can
link to the documents as mentioned above and even to the soft copies if we use
the computer.
The running number of the voucher with few details, and the amount
of cash or cheques will be recorded on the cash sheet, which will become the daily
cash book in the day one. By then, the balance of money from the positive &
negative of several transactions, can be laid down in the bank everyday with
the interest and finally, we can control our money with the cash book &
passbook.
Please bear in mind, we use the cash book to help us mainly
& fast control our cash on hand and in bank, but the good filing &
the well organized information in the computer will give us more helps. After
finishing the cash book, we have to manage systematically the rest of
information.
